Technology has almost reinvented the workplace in the 21st century. In fact, it’s not an exaggeration to say that technology has revitalized entire industries. In terms of reach, telecommunication has made it as easy to do global business as it is to run a local business. In terms of flexibility, it’s possible to conduct company business from home or on the road.
As a result of this increase in functionality, businesses now have the power to grow exponentially. Part of this transformation is due to a drastic reduction in costs. It’s cheaper to build an e-Store than to build a brick-and-mortar store, and as Amazon has shown, it may even be more profitable. Installing a high-quality telephone system used to require a handsome cash outlay. Now hosted PBX can take care of all your telephony needs at a drastically reduced price.
The new challenge business leaders are experiencing is how to keep a workplace relevant through the latest technological innovations. Companies that don’t keep up-to-date place themselves in a perilous situation. For instance, building an on-premise computer system infrastructure for a new business is an expensive undertaking and your results might be inferior to a competitor who is simply using the services of a cloud hosting provider and cutting-edge IaaS technologies.
So how do you stay relevant with the rapid evolution of technological change? With so many technological options to choose from for any business process, it can be bewildering figure out what you need to buy. A better approach is to identify what core business processes to focus on and then invest in tech that will optimize them.
Assuming that you already have a successful business, here are four suggestions on what you could focus on:
The more successful your business becomes, the more likely you are to be targeted by hackers hoping to steal money or sensitive information. For instance, a hacker might want to steal your customer’s credit card information or steal your employee’s identities by getting their social security number and other personal information.
How to stay up-to-date: Always buy the best security systems available and make sure that you are using the latest version and have installed the latest updates.
The faster and more accurately you can process information and transfer it to where it needs to go, the higher your level of efficiency will be. For instance, it’s fairly inefficient to cold call customers when you can develop warm leads through a robust and partially automated email marketing system.
How to stay up-to-date: Identify all your core business operations, and then research the best software to help you run an efficient model. For instance, if your business administration is a little scattered because you are doing many things manually, for example, creating your employees’ work schedules with pen and paper, find software that will help you process all administrative tasks much faster and more accurately.
While efficiency deals with improving business processes, productivity focuses on something much more complex: human beings. While your employees might be hard working, they aren’t necessarily productive. They may be putting a lot of effort into doing tasks that need not be done at all. They may also be taking longer to complete tasks than is necessary.
How to stay up-to-date: There are many software tools you can give your employees to be more productive in the workplace. For instance, time management software.
The best way to move from concept to completion on any project is to build strong teams. This is more than simply hiring talented managers and motivating employees with a shared vision. Collaboration tools can make a huge difference in helping everyone stay connected and accountable. They are especially useful if your team consists of telecommuters and outsourced talent working in a different country.
How to stay up-to-date: There are many excellent tools available for collaboration from Leankit Kanban boards to Asana which help manage workflow between different members of a team.
Using the right tech to improve safety, efficiency, productivity, and collaboration is a good place to start, this list should give you a good idea on how to go about optimizing your workplace.